Details, Schedule and Timing

The Table-Top exhibits are a huge reason for the success of our show, and we value our exhibitors. It is important to us that all companies, regardless of size and resources, have a chance to participate in our trade show. We strive to keep our table-top prices reasonable to encourage participation from smaller companies, but have a three tiered system to accommodate those companies that wish to increase their visibility. We strive for an even playing field by regulating dimensions of each display.

One of the unique and popular features of the WCS is the fact that our exhibits are closed during the technical talks, and the talks are closed during exhibit hours. This results in strong attendance at the trade show, as the attendees don’t have to choose one over the other.

Complimentary lunch is served during the mid-day exhibition hours and complimentary appetizers and host bar are available during the late afternoon exhibition hours.

Tabletop Refund Policy

If request for refund of table registration is received before August 1, 2023, 75% of the Registration fee will be refunded.  If request for refund of table registration is received before September 1, 2023, 50% of the Registration fee will be refunded.  No refund of the Registration fee will be provided after September 1, 2023. Refunds will be issued by check only.  All refund requests must be received by email at westerncoatings@earthlink.net.

Schedule:

Exhibit Set-up hours:

• Sunday Oct 15 –> 2:00pm – 6:00pm.
• Monday Oct 16 –> 7:00am – 10:00am.

Exhibit tear-down hours:

• Tues Oct 17 –> 6:45pm – 9:00pm
• Wed Oct 18 –> 8:00am – noon.

Exhibition hours:

Monday October 16, 2023
• Exhibits/lunch buffet – 11:30am – 1:40pm
• Exhibits/Evening Reception – 4:35pm – 6:45pm.

Tuesday October 17, 2023
• Exhibits/lunch buffet – 11:30am – 1:40pm
• Exhibits/Evening Reception – 4:35pm – 6:45pm.

Tabletop Regulations

Each year, we get complaints about exhibitors who have overstepped the boundaries (literally and figuratively) with their table-top exhibits. We appreciate your cooperation in order to maintain fairness and balance for all exhibitors, and to provide cost-effective exhibit space.

When designing your Table Top for the show, please consider these regulations:

• All exhibits should be confined to the tabletop(s) – width, depth and height (not exceeding the backdrop height) of the exhibit space(s). This includes company logos or signage extending above the height of the black curtain. (link to dimensions page)
• Stand-alone exhibits, placed either on the tabletop OR separate from the tabletop OR in lieu of a tabletop are permitted as long as they do not exceed the width, depth and height of the backdrop and do not impede traffic in the aisle.
• A maximum of two tables, or tabletop spaces, may be combined regardless of how many tabletop spaces are purchased.
• All exceptions to these basic rules must be brought to the attention of the WCS Committee prior to the show for review and approval.

Please don’t make us be the bad guys by forcing us to disallow your non-regulation exhibit.

Additionally we ask that exhibitors not plan off-site attendee events during symposium hours.

Thanks for your cooperation, and we look forward to seeing you at the 36^th  Biennial Western Coatings Symposium and Show.